Guidelines

The IU Capital Campus serves as a home base for all IU family members visiting the Washington, DC, area. The Capital Campus is home to the Crimson Assembly, IU’s student living center in Washington, DC. The Capital Campus is also the home of IU’s Office of Federal Relations.

All Indiana University schools, departments, and alumni groups are welcome to use the Capital Campus event spaces free of charge. Information on catering, hotel options, available equipment, conference room space capacity and suggested room configurations can all be found here.

Below are a series of guidelines and expectations for use of the IU Capital Campus in Washington, DC.

1. Groups using the facility are responsible for set-up, catering and clean-up. This includes moving chairs and tables, meeting the catering company upon arrival, cleaning up trash and other used items so that the space has been returned as you found it at the conclusion of your event.
2. Limited administrative services are available during regular work hours. Administrative staff can assist with set-up tips, catering ideas and location of cleaning supplies. Services needed outside of regular business hours should be requested five days prior to your activity and will be provided if available but should not be relied upon for the success of your activity.
3. Please provide a finalized itinerary and contracted vendors to Molly Connor three days prior to the activity. A finalized guest list must be received 24 hours in advance in order to provide front desk entry access for visitors.
4. For activities that are using catering or outside vendors, please have the unit’s point-of-contact arrive one-hour prior to the activity start time. Vendor deliveries and pickup must occur between the hours of 9am and 5pm, unless otherwise pre-arranged with Molly Connor.
5. Guests of the Capital Campus are expected to provide all necessary materials for their activity. Use of internal office equipment such as a copier and office supplies are limited.
6. AV equipment is available for use under the guidance of the Capital Campus staff.
7. Temporary signs, banners or other displays must be hung using non-damaging adhesive strips. Suggested alternatives include pop-up banners, easels or decorative stands. Hangers such as Command brand or Post-It easel pads are permissible. These supplies must be supplied by the unit using the space.
8. Guests may use available storage space and equipment for set-up and clean-up. Please be respectful of supplies and other products belonging to IU community members.
9. No smoking is allowed in the IU Capital Campus in accordance with the Washington, DC smoking ordinance that prohibits smoking in all enclosed public spaces located within the DC area.
10. Service Animals assisting individuals with disabilities are permitted.

While the IU Capital Campus is eager to welcome any IU activity or event, please be respectful of the full-time working staff and students living and taking classes within the building.